Office of the Registrar implements waitlist policy

October 30th, 2014



It’s that time of year again: registration is here. To assist John Carroll University students in the process, the Office of the Registrar has compiled a new procedure called waitlisting, which will be available to all students on BannerWeb during the upcoming process.


Martha Hendren, the University registrar, spoke about this new procedure for the spring semester.


“Waitlisting allows you to be in line for the next available seat for a course on a first-come, first-serve basis.  If another student drops the course that you are waitlisted for, you could have the opportunity to take that open seat and enroll in the course. When you wait-list a course, you are not actually registered for these courses; you are in line for the next available seat.”


Wait-listing does not guarantee a student entry into a course. There are no fees associated with the course if the student is on the waitlist. The student is only charged upon enrollment.


This process intends to give students with a later registration time the opportunity to be put on a waiting list and potentially accepted into the course if another student drops it and changes courses.


The former process made it necessary for students to work with departments to be put on waitlists, but now it can be done through BannerWeb. The process itself on BannerWeb is accessible and is done automatically with the click of a button.


“Students will be able to add themselves to a waitlist the same way that they register for classes by using the add/drop classes page online. When a seat becomes available in a class, the first person on the waitlist for that class will receive a system-generated email to their account,” said Hendren. “Therefore, it is essential that students check their email daily. They will then have 24 hours from the time of the notification to enroll in the class section in BannerWeb. If they do not do so, they will be dropped from the waitlist and the next student on the waitlist will be offered the seat. Students will not be notified that they have been dropped from the waitlist.”


The student has the opportunity to either accept or decline the seat in the course. If it is declined, the spot will go to the next student in line. Students are unable to wait-list multiple sections of the same course. Students should also be aware that a hold on their registration would prevent them from waitlisting.


When asked about what students this will affect, Hendren stated, “All courses, with the exception of co-requisites and courses where capacities are not relevant (e.g. independent studies, internships, student teaching, directed reading, thesis, etc.), will be assigned a waitlist with the seat count set to five seats.”


Each department must give consent before the waitlisting procedure is used for that department. Most departments approved it, with the exception of the education department, as of now. This will apply to all students taking classes outside education courses. Departments still reserve the right to allow students into their courses without the student being on the waitlist or if there are other students currently on the waitlist for that specific course.


Hendren also discussed the intentions behind the new procedure.


“The Registrar’s office tested the waitlist feature during the last registration period,” said Hendren. “The results were favorable enough to open this process up to all departments.  The intention is to make this a permanent change.”


This process was well- received during last semester’s registration, and is expected to receive equally-high praise this year.


A few JCU students gave their opinions of what they wanted and expected from this new waitlisting procedure on BannerWeb for spring 2015 registration.


Sophomore Marissa Stupecki stated, “I think that it is more fair for students. Some students would rig the system and have friends with an earlier sign up date ‘save them seat’ in the class. The wait listing procedures will prevent this from happening.”       Another student, sophomore Maria Piña added, “I think that it is beneficial to students, especially for those taking major classes.”


The waitlisting procedure is meant to make the registration process run more smoothly for students and open up more opportunities to take the classes they may have otherwise have been kept out of.